The Council met in the Village Hall on Thursday 18 June 2009 at 8.15pm
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| Present:
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Also Present:
Apologies:
- Cllr Simon Walsh, County Councillor
- Cllr Sue Schneider, District Councillor
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MINUTES OF MEETING HELD ON 14 MAY 2009
were taken as read and signed as a correct record by the Chairman.
MATTERS ARISINGfrom previous Minutes, not dealt with in the main agenda.
there were none.
CORRESPONDENCE
| Mr Maxton | letter with copy letter from the Environment Agency regarding the obstruction in the stream – Clerk to reply that other residents are aware. - Action CD |
MEETING REPORTS
- North Uttlesford Community Forum
no attendance at meeting on 11 June
- Parish Planning Workshop
no meeting since last report
- West Essex Area Forum
no meeting since last report
- Walden in Transition
no meeting attended since last report
REVIEW OF ANNUAL PARISH MEETING
considered to be a successful meeting with good interaction at the end of the meeting – Cllr Simon Walsh attended.
PLANS & OBJECTIVES
various updates were discussed and the Clerk will distribute a draft for agreement. - Action CD
ENVIRONMENT
Village Green Issues
Mr Haylock had sent £10 for provision of information from ECC only to discover the cost was £10 per parcel. The Council approved the payment of a further £40 to obtain all the information required so the matter can be pursued. Once the full information is received, Mr Haylock will liaise with the Clerk in order that legal advice can be taken from EALC. - Action DH/CD
FINANCE
Approval of the full council was given for the following payment since the previous meeting:
| R Mercer | Repair of post and chains at War Memorial | £161.00 |
Mr McCarthy had received a cheque for £140 being reimbursement of the above expense (excluding VAT) which was duly paid in on 8 June.
The following accounts were approved for payment and cheques drawn up:
| D Frost | 200 Photocopies of Village Map | £14.00 |
| J Basham | Grass cutting (including churchyard) | £300.00 |
| RCCE | Annual membership fee | £40.00 |
| CPRE | 2009/10 subscription | £29.00 |
| D Haylock | ECC – fee for obtaining village green information | £50.00 |
The Clerk’s salary was discussed with reference to the recently approved NJC rates for 2008/09 and a new rate was approved. The Clerk was asked to alter the standing orders to both herself and the gratuity fund with effect from 1 April 2009. - Action CD
Following the internal audit, the Clerk presented the 2008/09 Audit Report and associated schedules which were unanimously approved by the Council. The Report was subsequently signed by the Chairman and the Clerk and will now be forwarded to the Audit Commission. - Action CD
HIGHWAYS
Mr McCarthy reported that he had spoken to Ian Hurwood, Engineer ECC, who had advised that a further meeting with Mouchel had taken place but that the environmental report was still outstanding. He also confirmed that is was important that all relevant residents were 100% behind this project. Mr McCarthy will continue to liaise with the outstanding residents. The issue of the width of 1.2m was still outstanding but all site plans had been completed. - Action SM
Mr Drane confirmed that he will pursue the outstanding highways matters forthwith. - Action DD
FOOTPATHS
Re-alignment scheme
Two finger posts still needed to be erected and Miss Frost reported a broken fingerpost which she will report to Robin Wallbank (ECC). The map had been distributed with the June Newsletter and Diary. Invitations etc for inaugural walk at the end of August to be discussed at the next meeting. The second cut was scheduled in the week commencing 23 August before the walk - Action DF
P3
Miss Frost reported that the first cut had now been completed and the spreadsheet had been altered to more accurately represent the work needed. Mr Drane to pursue the possibility of Hempstead controlling the sub-contracting of verge cutting. - Action DD
MAINTENANCE PROJECTS
- Drinking Fountain
Mr Haylock is liaising with both English Heritage and the Community Initiative Fund to obtain the grant monies promised. The Contractor is still due to reset the “golden pineapple” on top of the drinking fountain. - Action DH
- Village Sign
the possibility of power cleaning the sign was discussed and Mr Drane will obtain two quotes for the work to be done in situ. - Action DD
COMMUNICATIONS
Website - all seems to be in order
Newsletter - next newsletter deadline 20 June 2009
EMERGENCY PLAN
Mr Sladen reported the need for a further member to replace Mr Thomas – Mr Drane agreed to join. The plan needs to be updated in the near future.
PLANNING
- UTT/1803/08/FUL – Lakehouse Farm
no decision to date
- UTT/0505/09/FUL – Quail Farm Cottage
no objections
- The Clerk has replied to the proposals to alter 2 footpaths to bridle ways and a reply had been received which was being reviewed by Mr McCarthy. - Action CD/SM
VILLAGE HALL
The new chairs had been delivered and the blinds were due to be installed the following day.
STANSTED AIRPORT
The public enquiry has been postponed for a year.
Future meeting dates - Thursday 16 July, Thursday 13 August and Thursday 17 September 2009.
The meeting closed at 9.35pm.
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