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MINUTES OF MEETING HELD ON 11 DECEMBER 2008
were taken as read and discussion ensued which resulted in Minute 131 being expanded as follows:-
Common land issues – Mr McCarthy reported on the discussion he had with Mr Haylock regarding the ownership of the land at the village pond, prior to the meeting. A long term lease offered by Mr Haylock was not appropriate and if the Land Registry position needed to be altered IT WAS UNANIMOUSLY AGREED that Mr Haylock re-registers this land to Parish Council ownership at no cost to the Council.
The minutes were subsequently signed as approved.
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MATTERS ARISING
from previous Minutes, not dealt with in the main agenda.
Mr Weedon has put up the Dog Control Orders in the churchyard and on the Glebe. It was noted that the dog litter bin on Boytons Lane had been removed. The Clerk was asked to request a replacement from UDC. – Action CD
The Clerk contacted UDC regarding the councillor resignations and a notice was being issued to advertise these vacancies. If an election is not called within the relevant period then the Parish Council can look to co-opt.
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CORRESPONDENCE
| Volunteer Centre Uttlesford |
questionnaire regarding Volunteering Activity within Parishes – Clerk to complete – Action CD |
| UDC |
from Director of Operations, re BT Payphone Rationalisation – Final Decision, list of phone boxes to be removed by end of March 2009 – Hempstead not listed |
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MEETING REPORTS
- North Uttlesford Community Forum
no meeting since last report
- Parish Planning Workshop
no meeting since last report
- West Essex Area Forum
no meeting since last report – next meeting on 13 January
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ENVIRONMENT
Miss Frost still to contact ECC with regard to contracted school bus services. The Clerk was asked to chase further responses from Great Sampford and Radwinter Parish Councils regarding the setting up of Neighbourhood Action Panels and to update Ashdon PC accordingly. – Action DF/CD
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FINANCE
The Clerk reported that the interim internal audit had been completed and the few minor points raised were discussed.
An invoice had been received from AV Engineering for the site visits in August – this was not approved and Miss Frost will call Mr Shires. – Action DF
Invoice for the path cutting undertaken by Mr Haylock under the funding from P3 had been sent by Miss Frost to Charlotte Fellingham for payment.
The cheque issued at the previous meeting for Hempstead PCC was for £160 and not £161 as stated.
The revised budget was discussed in detail – the proposal for churchyard grass cutting was raised and Mr Weedon expressed an interest and left the meeting. The Clerk reported the information received from EALC – if it was considered that the churchyard was a significant area in the centre of the village and if left uncut it would detract from the presentation of the village as a whole, then the PC could consider taking on the cost of cutting this area, providing it was directly responsible for the contractor involved. IT WAS UNANIMOUSLY AGREED that the Parish Council undertake this contract in future. (Mr Haylock declared an interest and abstained from the vote). Mr Weedon returned to the meeting. The budget for 2009/10 was then finalised. IT WAS UNANIMOUSLY AGREED the Precept remain at £7,300 for 2009/10 and Mr McCarthy and the Clerk signed the request form.
The following receipts had been received and banked since the last meeting:
| EDF Energy |
Wayleave |
£28.13 |
| D Haylock |
PRoW Realignment (Inv 22) |
£200.00 |
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HIGHWAYS
Mr McCarthy reported on a meeting with Iain Hurwood, ECC earlier this week. Mr Hurwood reported that he had an imminent meeting with the contractors to finalise the design. Dealings with the relevant land owners can then commence. Mr McCarthy asked that he be kept fully informed and that progress be maintained.
Mr McCarthy had sent an email to D Forkin (Area Manager) to complain of the lack of service. – Action SM
The Clerk was asked to contact Adam Pipe to establish the progress of our application in the Community Speed Watch programme. – Action CD
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FOOTPATHS
- Re-alignment scheme
The Clerk was asked to chase the payment of the one outstanding invoice in respect of the realignment. Miss Frost had nearly completed the free-hand map of the new path layout and will shortly send it to Ordinance Survey for consideration of licensing. – Action CD/DF
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MAINTENANCE PROJECTS
- Drinking Fountain
Work was expected to commence within the next 2 months
- Backdrop to War Memorial
Ongoing
- Village Sign
Carried forward
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COMMUNICATIONS
Website – a review/update is underway
Newsletter – next newsletter deadline 26 January 2009
FOIA Publication Scheme – Mr Cockman had kindly reviewed the information about the mandatory publication scheme and had drawn up a table with suggestions of how information could be obtained by the public. This table was discussed and the Clerk was asked to redraft accordingly and circulate for further discussion. The Parish Council was extremely grateful to Mr Cockman for his time on this issue.Action – CD
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EMERGENCY PLAN
Mr Haylock still awaited a report from the Environment Agency and will continue to monitor. – Action DH
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PLANNING
- UTT/1803/08/FUL – Lakehouse Farm
no decision to date
- UTT/1883/08/FUL – Highbanks, Bumpstead Road
no decision to date
- UTT/1798/08/FUL & UTT/1800/08/LB – Church Farm Cottage, Church Road
conditional approval
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VILLAGE HALL
Mr Sladen reported that he had the approved Trustees Reports for the years ended 30 September 2006 and 2007.
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STANSTED AIRPORT
nothing to report.
Future meeting dates – Thursday 5 February, Thursday 5 March and Thursday 2 April 2009.
The meeting closed at 10pm.
