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MINUTES OF MEETING HELD ON 12 MAY 2011
were taken as read and signed as a correct record by the Chairman.
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MATTERS ARISING
the Chairman reported that the organisers of the Classic Car Rally had been in contact concerning some mutual involvement, as the event was scheduled for the Gala weekend. It was agreed that the event be publicised more positively in the next newsletter. – Action DF
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CORRESPONDENCE
The clerk reported a letter from Mr Charles Flaxman expressing concern regarding hedges overgrowing pavements in the village. It was acknowledged that this was a problem in several locations around the village including some roads. The Chairman agreed to look at these sites and possibly contact owners of offending hedges where necessary. – Action SM
The Open Space, Sport Facility and Playing Pitch Strategy had requested information towards a survey of these areas in every parish. Miss Frost agreed to collate the necessary information and send it in. – Action DF
PC. Dawn Bamford had been contacted and had agreed to meet the Chairman for an update on issues of concern in the village.
Mobile Library Dates have been received and would be published on the noticeboard, website and newsletter. – Action ML
Data Protection – a Legal Briefing had been received from NALC concerning the responsibility of Councillors to register as holding personal data. This was discussed and it was agreed that the situation was confusing but some councillors may need to notify the Information Commissioner’s Office. The Clerk agreed to seek clarification from other sources and helplines and report back. – Action ML
The date of the AGM of Uttlesford Association of Local Councils was noted.
Grass cutting- The clerk had contacted Julian Basham to clarify the areas he is cutting.
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MEETING REPORTS
None were received
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ENVIRONMENT
David Haylock reported that the Land registry had agreed to modify the appropriate maps for the land being transferred.
Village Green Issues
The Clerk was in contact with Lloyd Simpson of the Legal department at Essex County Council to complete the applications for re-registration of common land. It was agreed that when the forms were finalised the Chairman would sign them, witnessed by a solicitor or Justice of the Peace. – Action ML
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FINANCE
The clerk reported that the money received so far this Financial Year was the first instalment of the Precept from Uttlesford District Council of £3900 and a VAT refund of £617.58
End of year accounts were signed by the Chairman as was the Audit form to be sent to the Audit Commission. – Action ML
A payment cheque for photocopying to Harts was signed for £12.
Standing Orders were approved as follows:
| £80.00 |
per month to B Kitchen for Website maintenance |
| £18.70 |
per quarter transfer to Gratuity account |
| £598.68 |
per quarter for clerk’s salary and expenses |
The two cheques in favour of the Land Registry, that already had been cancelled were returned to the Clerk by Mr Haylock.
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HIGHWAYS
Potholes
Mr Drane had been in contact with District manager Chris Stoneham expressing concerns about the standard of work. Mr Stoneham had agreed to come out and inspect the situation. – Action DD
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PUBLIC RIGHTS OF WAY
Headland Management Scheme
There was no further progress to report.
P3
Essex County Council plans to cut the grass on pathways on limited and isolated areas were noted from a map provided by Miss Frost. The latter had sent in the signed contract for Mr Luff’s cutting but this had still to be finalised.
Bridleway
The Bridleway linking Byway 8 (Boblows to Great Dawkins) to the B1054 had been added to the Definitive Map for the area in a Modification Order dated 2 June 2011.
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COMMUNICATIONS
Village Newcomer’s Pack
This was briefly reviewed and it was agreed to update this on a rolling basis and continue using the existing information in the meantime. Mr Weedon volunteered to supply the clerk with a map of all the properties in the village for distribution purposes. – Action AW/ML
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VILLAGE HALL
The Village Hall had agreed to replace the Goal Posts and the Chairman had written to interested parties.
The five yearly electrical testing inspection had been successfully completed.
No official confirmation had been received of the grant for a hearing loop, but the fact that the committee had been approached for publicity purposes indicated that this may be imminent.
Future meeting dates – 7 July, 11 August, 15 Sept. (new date)
The meeting closed at 9.32pm.
